高效组织会议——有效地结束会议 Ending a Meeting Effectively

有效地结束会议　Ending a Meeting Effectively

结束一个会议至关重要（critical）。也许还有一个议点没有展开；一些关键的内容（key issues）已经被确定；又或许已经分配了任务（given assignments）。与会者此时就要对会议的效果进行评估，看是否达到了预期的效果。

首先，提醒大家会议已经接近尾声，下面要进行总结。

☉Thank everyone for your participation in today’s meeting.

感谢各位今天能够到会。

☉I think we’ve been over most of the important items on the agenda.

我想议程上的大部分重要议题我们都已经讨论过了。

☉It’s getting time for us to wrap things up, any last comments?

现在是圆满结束的时候了，还有什么要说的吗？

☉I feel like we’ve been able to accomplish a lot with today’s discussion.

我觉得今天讨论的效果斐然。

☉I appreciate your comments.Let’s review quickly before we close.

非常感谢您的评价，让我们在结束之前迅速地回顾一下。

☉Everyone, let’s review what we’ve decided today.

各位，让我们回顾一下今天的决定。

总结会议

首先宣布闭会在即（at hand），然后总结主要决定和行动项目（summarize key decisions and action items），确定工作安排、时限（timeline）和责任人。

☉Our time is running out.Let’s go over a few of the main points we’ve discussed today.

我们的时间不多了。让我们把今天讨论过的几个主要议点回顾一下。

☉Let’s review what our action items are……

让我们回顾一下我们的行动意向是……

☉We’ve decided to approve the marketing reports and customer service evaluations. Louis is responsible for forwarding our corrections on the budget reviews to everyone by Monday.

我们已经通过了营销报告和客户服务评估。刘易斯负责在周一前把更正好的预算审核转给每个人。

☉Our to-do list includes Jill forwarding budget projections to the Finance Department this afternoon, Martin completing the blueprints by Tuesdayand forwarding them to the board, and Kelly will complete the account summaries before Wednesday. Anything else I missed?

我们的工作清单包括：吉尔，今天下午将把预算交到财务部；马丁周二前完成蓝图并转给董事会；凯莉在周三前完成财务总结。有什么遗漏的吗？

☉We’ve got to wrap things up.The most critical thing we’ve talked about is our working budget.

我们必须结束会议了，我们讨论过的最重要的事情就是我们的工作预算。

☉We’re done with the agenda, so let’s prepare to close the meeting.As a result of this meeting we should have new projections from our Design Department by next week.

议程的内容都已经完成了，那我们就准备闭会吧。今天会议的成果之一就是我们的设计部将在下周前拿出新的设想。

重新对照议程

指明哪些内容已经讨论过，哪些仍是悬而未决的。把一些可行性的议程项目（possible agenda items）转到（carried over）下次会议。

☉Let’s review the agenda.We’ve heard the department reports, discussed the scheduling for this month, and reviewed project analysis. Let's continue with the project analysis in our next meeting, which will be Thursday at 2：00 pm, same place.Are we clear?

让我们再回顾一下我们的议程。我们听取了部门的报告，讨论了这个月的进度安排，也对项目分析进行了审核。我们下次会议继续讨论项目分析，下次会议定在周四下午两点，地点不变。都明白了吗？

☉We’ve talked about all our agenda items, except the vacation scheduling.

Let's tackle that at next week's meeting.

除了休假安排以外，议程的所有内容我们都已经讨论过了。那项内容我们放到下周的会议上。

☉Our next meeting will be held on September 25th at 9：00 am in the conference room.Can you all make it then?

下次会议定在9月25日上午9点，在会议室举行。你们都能来吗？

时间分配

做好时间分配（distribution）。如果时间允许的话，给每个人一个最后简单评论或承诺的机会。这样会提高集体参与积极性，加强集体决策的责任感，而且少数人的意见（minority views）也能得以表达。每个人最后阐述时间最好控制在一分钟之内（under a minute）。

☉Sally, can you e-mail a copy of this meeting’s minutes to everyone this afternoon?

萨莉，今天下午你能把本次会议纪要的复印件通过电子邮件发给每一个人吗？

☉Now, as a close to this meeting, I’d like to ask everyone to share a few last words. Please keep your comments brief.

现在我希望每个人都能说几句来结束我们的会议。请大家阐述时简明扼要。

☉Any last words?I’d like to hear from everyone.What decisions did you like the best?What actions are you going to take after the meeting?

还有什么最后要说的吗？我希望每个人都能踊跃发言。你最喜欢的是哪几项决策？本次会议结束后你将采取怎样的行动？

☉Thanks for your comment Jim.Lucy, did you have anything to add?

感谢吉姆的评价。露西，你还有什么要补充的吗？

画上圆满的句号

为会议画上圆满的句号，就是要让每个人离开会议室时满怀激情和干劲，而不是精疲力竭或者挫折感十足。对于与会者的表现要积极肯定，对于他们的工作和对会议所做的贡献要表示感激。

☉Thank everyone for your contributions to this meeting.I appreciate your hard work.

感谢大家对这次会议所做的贡献，对于你们辛劳的工作我深表感激。

☉I want to take time to thank everyone for a great job in coming together on these issues. We couldn't do it without you！

对于各位积极参与这些事务的讨论和出色的表现，我深表感谢。没有你们，我们不可能完成！

☉I appreciate all your fine comments today.Thank you for putting your ideas forward！

对于每个人的表述我深表感激，感谢你们积极地献计献策！

总结

开会的整个过程可以形容为“龙头、凤尾、美人腰”，即便是闭会也可以成为点睛之笔。对于会议的内容穿针引线做个概述，以此来加深每个人对会议成果的认识，利用会议日程表来核查会议内容是否有遗漏，对于会议决定的行动任务要“包产到户”，最好还能让每个人最后说两句，起到表决心的作用。此外，如果还能对大家的努力表达谢意，那就更能确保每个人都热血沸腾、干劲十足了。

Words　单词表

appreciate欣赏；感激

blueprint蓝图，计划

brief简介；简短的

close关闭，停止

comment评论

continuing持续的，连续的

correction更正，纠正

critical关键的

decide决定

due预期的；到期的

evaluation评估；评价

finance财政

participation参与

projection投影；突出部分

review复审；回顾

schedule进程安排，调度

summary摘要，概要

Phrases　短语表

as a result of由于，由于……的结果

go over过（内容）

before we close在我们结束之前

come together（on an issue）（因为某事而）聚集到一起

customer relation客户关系

customer service客户服务

forward to（sb）转寄给（某人）

get through（an agenda）贯彻（一个议程）

good idea好主意

hear from（sb）收到（某人）来信，得到（某人）消息

wrap things up圆满完成，顺利结束

I feel like我感觉，我觉得想要

in regards to关于

keep（sb）brief保持简明扼要

last word定论，最后说一句

lose sleep over（sth）对……担忧，担心……而彻夜难眠

be responsible for（doing sth）对（做某事）负责

share comments分享评论，分享意见

take action采取行动

the board董事会

to-do list待办事项，拟份清单

实景对话1

A：Thank you everyone for your participation in today's meeting. I think we've been over most of the important items on the agenda. It's getting time for us to wrap things up, any last comments?

B：I feel like we've been able to accomplish a lot with today's discussion.

Especially in regards to the company finances. Thank everyone for coming together on that.

A：I appreciate your comments. Let's review quickly before we close.Laura， can you help us review what we've decided today?

C：Sure. We've decided to approve the marketing reports and customer service evaluations. Louis is responsible for forwarding our corrections on the budget reviews to everyone by Monday.

D：Is it Monday or Tuesday that the budget reviews are due?

C：Oh, yes, that's right. Tuesday.Continuing, our to-do list includes Jill forwarding budget projections to the Finance Department this afternoon, Martin completing the blueprints by Tuesday and forwarding them to the board, and Kelly will complete the account summaries before Wednesday. Anything else I missed?

A：I think that's about it. Now, as a close to this meeting, I'd like to ask everyone to share a few last words. Please keep your comments brief.I'd like to hear from everyone.What decisions did you like the best?What actions are you going to take after the meeting?

A：感谢各位参与今天的会议。我想议程上的大部分重要议项我们都已经讨论过了。现在是我们圆满结束的时候了。还有什么要说的吗？

B：我觉得今天的讨论成果斐然。尤其是在公司的财务问题上，感谢大家积极地献策。

A：非常感谢您的评价。让我们在结束之前迅速地回顾一下。劳拉，你能帮我们回顾一下今天的决定吗？

C：好的。我们已经决定通过营销报告和客户服务评估。刘易斯在周一前将更正后的预算审核转发给各位。

D：预算审核预期时间是周一还是周二？

C：是周二。我继续，我们的工作清单包括：今天下午吉尔把预算案交到财务部；马丁周二前完成蓝图并转给董事会；凯莉在周三前完成财务总结。有什么遗漏的吗？

A：我想就是这些了。现在我希望每个人都能说几句来结束我们的会议。请大家阐述时简明扼要。我希望每个人都能踊跃发言。你最喜欢的是哪几项决策？此次会议结束后你将采取怎样的行动？

实景对话2

A：We've got to wrap things up. We're almost done with the agenda, so let's prepare to close the meeting. As a result of this meeting we should have new projections from our Design Department by next week.The most critical thing we've talked about is our working budget.

B：Before we close, let's review the agenda one more time.

A：Good idea.Can you help us with that Melanie?

C：Sure. We've heard the department reports, discussed the scheduling for this month, and reviewed project analysis. Then the last item was vacation scheduling.

A：Let's continue with the project analysis in our next meeting, which will be Thursday at 2：00 pm, same place. Are we clear?

D：We haven't gotten completely through the agenda. Should we keep working on it?

A：We've talked about all our agenda items, except the vacation scheduling.

Let's tackle that at next week's meeting. Sally, can you e-mail a copy of this meeting's minutes to everyone this afternoon?

D：No problem.

A：Okay. Any last words?

B：Thank everyone for working so hard on the budget. I know that we've all lost a lot of sleep over it.

A：Thanks for your comment Jim. Lucy, did you have anything to add?

A：我们已经圆满结束了。议程内容基本上都完成了，那我们就准备闭会吧。今天会议的成果之一就是我们的设计部将在下周前拿出新的设想。我们讨论过的最重要的事情就是我们的工作预算。

B：在结束之前，让我们再回顾一遍议程吧。

A：好主意。梅兰妮您能帮忙吗？

C：好的。我们听取了部门的报告，讨论了这个月的工作安排，也对项目分析进行了审核。最后一项是休假安排。

A：我们下次会议继续讨论项目分析，下次会议定在周四下午2点，地点不变。

都明白了吗？

D：议程还没有完全走完。我们还要继续吗？

A：除了休假安排以外，议程的所有内容我们都已经讨论过了。那项内容我们放到下周的会议上。萨莉，今天下午能否把这次会议纪要的复印件通过电子邮件发给每个人？

D：没问题。

A：好的。还有什么要补充的吗？

B：感谢各位在预算工作上的辛苦努力，我知道大家在这个问题上费了不少心思。

A：感谢吉姆的评价。露西，你还有什么要补充的吗？